Information & Guidelines - Terms & Conditions

If you have any health issues or special needs we must know before you register.

BASIC ITINERARY SCHEDULE: March 12 - 24, 2020

DEPARTURE to Iceland – Wednesday, March 11, 2020
Departures traveling from USA and other far away destinations
Depart for Reykjavik and arriving the next day.

Day ONE: Thursday March 12, 2020 – ARRIVAL DAY
Hotel Check-In time from 15:00 (3:00 PM) Overnight in Reykjavik at Fosshótel Reykjavik Hotel. Dinner on your own.

Day TWO: Friday March 13, 2020
Welcome Gathering & Orientation 8:30-10:00 AM. Overnight in Reykjavik at Fosshótel Reykjavik Hotel (BLD)

Day THREE: Saturday March 14, 2020. Overnight in Hella at Stracta Hotel (BLD)
Day FOUR: Sunday March 15, 2020. Overnight in Vik at Dyrhólaey Hotel (BLD)
Day FIVE: Monday March 16, 2020. Overnight in Höfn at Fosshotel Vatnajökull Hotel (BLD)
Day SIX: Tuesday March 17, 2020. Overnight in Egilsstaðir at Icelandair Hotel Hérad (BLD)
Day SEVEN: Wednesday March 18, 2020. Overnight in Mývatn at Icelandair Hotel Mývatn (BLD)
Day EIGHT: Thursday March 19, 2020. Overnight in Akureyri at Icelandair Hotel Akureyri (BLD)
Day NINE: Friday March 20, 2020. Overnight in Borgarnes at B59 Hotel (BLD)
Day TEN: Saturday March 21, 2020. Overnight in Borgarnes at B59 Hotel (BLD)
Day ELEVEN: Sunday March 22, 2020. Overnight in Reykjavik at Fosshótel Reykjavik Hotel (BLD)
Day TWELVE: Monday March 23, 2020. Overnight in Reykjavik at Fosshótel Reykjavik Hotel (BD)
Day THIRTEEN: Tuesday March 24, 2020. DEPARTURE from Iceland (B)

B – Breakfast, L – Lunch, D – Dinner

View Detailed Itinerary of Tour

HOTELS

Reykjavik: Fosshótel Reykjavik Hotel
Hella: Stracta Hotel
Vik: Dyrhólaey Hotel
Höfn: Fosshotel Vatnajökull Hotel
Egilsstaðir: Icelandair Hotel Hérad
Mývatn: Icelandair Hotel Mývatn
Akureyri: Icelandair Hotel Akureyri
Borgarnes: B59 Hotel

ROOM SHARE

When not traveling with a companion/partner/friend, we pair intuitively women with women, men with men. The Divine Spirit typically has a hand in those matters.

GRATUITIES

For all group tipping to waiters, hotel and restaurant staff, baggage handlers, guides bus drivers, etc. are included. The price does not include tipping for personal items: your room housekeeper, laundry service, drinks, health clubs tips for personal meals and other personal items.

WIFI

All the hotels you will be staying at have free WiFi.

TOUR COSTS

Our itinerary provides information as to the costs of the tour and the accommodations and services that are included. Unless otherwise explained in the tour itinerary, the fee includes: lodging and meals usually drinks on your on your own as indicated per day (other food or beverages may be purchased by you at your own cost). The tour price also includes all transportation during the tour, sightseeing as specified in the itinerary, entrance fees for parks and other areas that are designated in the itinerary, and services of a tour guide. We reserve the right to substitute lodging accommodations if necessary, and will endeavor to provide accommodations of similar quality. Tour costs are based on group rates and no refunds will be given for unutilized services.

PRICE INCLUDES

  • Deluxe Bus Tour
  • Entry to sites, churches, museums and parks
  • All lectures, excursions, activities, meditations and channellings
  • Accommodation in hotels for 12 nights (March 12–24, 2020)
  • Meals per Itinerary: 12 Breakfasts, 10 Lunches, 11 Dinners
  • Bathing at The Blue Lagoon
  • Bathing at Myvatn Nature Baths
  • Bathing at Krauma Geothermal Baths & Spa
  • Private Whale Watch Boat Tour
  • Festive Farewell Dinner
  • Gratuities to tour guides & bus drivers

ITEMS NOT INCLUDED IN THE TOUR COSTS

  • Airfare to Iceland
  • Visa and/or passport charges
  • Travel Insurance (Cancellation and Medical Insurance)
  • Transportation on arrival and departure to and from our hotel
  • Extra meals not included in itinerary
  • Beverages with meals is usually not included
  • Charges for personal services (i.e. laundry, drinks and telephone calls)
  • Gratuities for personal nature not included: The price does not include tipping for personal items: Your room housekeeper, laundry service, drinks, health clubs tips for personal meals and other personal items.
  • Emergency evacuation
  • Any item that is not specified as being included

TRAVEL INSURANCE

We strongly recommend purchasing Travel Insurance (Cancellation and Medical Insurance) to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip.

Please contact your medical provider, airline or travel agent to obtain a policy for this trip. This is important.

Recommended Travel Insurance companies:

For Americans and citizens of other countries

We suggest you call and speak with an agent about all options available

HTH Worldwide
Tel: 1-888-243-2358
www.hthtravelinsurance.com/index.cfm

USI AFFINITY Travel Insurance Services
Tel: 1-800-937-1387
www.travelinsure.com/what/wmedhigh.asp?32963

Insure My Trip
Tel: 1-800-487-4722
www.insuremytrip.net

TIC (Travel Insurance Coordinators)
Tel: 1-800-379-9628
www.travelinsurance.ca

For Canadians

TIC (Travel Insurance Coordinators)
Tel: 1-800-379-9628
www.travelinsurance.ca

PASSPORT & VISA

Iceland is a member of the European Free Trade Association, with a special agreement with the European Union. Many visitors to Iceland will not need to obtain a visa for visits to Iceland of up to 90 days. This includes citizens of all other European Union countries, Canada, Australia, Japan, and the United States.

Here you will find whether you need to apply for a Visa or not:
http://utl.is/index.php/en/who-needs-a-visa

And here you will find where to apply, if you need a visa:
http://utl.is/index.php/en/where-you-can-apply-for-a-visa

All visitors to Iceland need to carry a passport valid for at least three months beyond their planned dated of departure from the Schengen area (of which Iceland is a part).

Passport Safety

Keep your passport in your purse or a secure pocket where it cannot be seen; never pack your passport in your suitcase.

Leave a copy of the front inside information page at home, another copy in your suitcase, three more copies for hotel check-in and your original passport with you. If you use your hotel safe, remember to check your hotel safe before checking out of your room. Total 4 copies to bring with you and your original passport.

AIRFARE

IMPORTANT NOTE: The month of March is considered high tourists season. Hence it is advisable to book your airfare ahead of time. Usually the air tickets go on sale about twelve months in advance. Please contact your travel agency for more information.

Your flight arrival to Iceland and departure should be to/from Reykjavík–Keflavík Airport (Code: KEF)

Most international airlines operate flights to Iceland.

You can also book your flights with your travel agent or Internet-based travel agencies companies such as:
www.orbitz.com www.expedia.com www.cheapoair.com www.travelocity.com www.cheaptickets.com
www.cheapflights.com www.onetravel.com www.travelzoo.com www.Kayak.com (within Kayak get pricing from: Priceline, WebJet, CheapOair, Expedia, Orbitz, Travelocity, Airfare, JustFly, FlightHub)
www.flightsfrom.com explores destination through non-stop flights from a specific airport.

AIRPORT TRANSFER TO OUR HOTEL

Upon arrival you may also want to stop and exchange some money which is available at the airport. ATM machines are also very readily available and you can pay with a credit card almost everywhere. You will not need a lot of cash.

At Keflavik Airport, you can get a taxi 24 hours a day. Upon arrival please take a licensed taxi to our hotel: Fosshótel Reykjavik Hotel

Licensed taxis have a sign on the top of the roof.
www.isavia.is/en/keflavik-airport/parking-and-transport/taxi-service

The Distance from the airport to our hotel is approximately 45 minutes drive. Trip lasts 45-60 minutes depending on weather and traffic.

PRIVATE TRANSFER & EXTRA NIGHTS

If you would like to have a private transfer (see rates below) from the International airport to our hotel in Reykjavik and/or if you need an extra night or nights at our hotel, our land operator “Extreme Iceland” can assist you. Please always contact them by email directly at: custom@extremeiceland.is and ask for Ester. Phone: +354 588 3413. She will quote you a price for services requested and send you a secure payment link. You will pay Extreme Iceland directly for your pre- or post- arrangements.

Pre-booked TAXI – approximate prices (as of March 2019):
Small TAXI up to 4 persons + luggage ISK 16,500 / $140 USD approx.
Large TAXI up to 8 persons + luggage ISK 21,500 / $183 USD approx.

MONEY

In Iceland, the currency is the Icelandic króna (ISK). If you want to change currency, these are easily exchanged: US and Canadian dollars, Euros, Danish, Swedish and Norwegian Crowns, British Pounds, Swiss Francs, Polish Zlotys, Japanese Yens, Chinese Yuans. Any other currencies may be hard to exchange.

There are plenty of ATM machines where you can withdraw Icelandic Krónas and you can pay for almost everything by credit or debit card, including taxis.

Exchange rates vary depending on what you use in the exchange: cash, credit card or debit card. The rate also fluctuates daily as the Icelandic Króna is a micro-currency, heavily dependent on other major currencies and their vagaries.

At all stores and restaurants you may use either your credit card or debit card.

Major credit cards such as Visa or MasterCard are excellent to have in case of an emergency and for buying more expensive items. They provide a good exchange rate and receipt. Always ask for your customer copy. Important: before you depart overseas, please notify your bank or credit card provider of your schedule, and that you will be making purchases out of the country. Many credit card providers have automatic “stoppers“ on purchases abroad to prevent credit card fraud.

We do not recommend the use of travelers’ checks, as you will have trouble using and/or cashing them. In addition, banks usually charge a handling fee when cashing travelers’ checks. Visa and MasterCard are accepted everywhere. American Express is accepted in some places. Other credit cards will probably not be accepted.

VAT TAX

It is possible for international visitors to get a VAT (Value Added Tax) refund on purchases of goods made and/or business expenses incurred while visiting Iceland.

What qualifies: Purchases of clothes, souvenirs and other gifts totaling ISK 6,000 or more. This only applies to goods which you can show upon departure.
Here’s what to do: Ask the cashier for your tax-free form at the time of purchase. Submit receipts to customs office at the Keflavík International Airport. If you paid by credit/debit card, the slip must be attached to the receipt. You must be able to show the items purchased, if asked.
What you get: Refund is either in ISK cash, which can then be converted to your own currency, or as a deposit on your credit card.

VAT in Iceland is currently 24% on most items which you may buy, although it is 11% on books, CDs, records and food items.

Allow time for this process when departing at the airport. It might take a while.

ICELAND: TIPPPING & ETIQUETTE

LUGGAGE

  • Please arrive with one (1) suitcase per person only and one carry-on!
  • On tour buses in Iceland, luggage storage space is limited. Only one suitcase per person will be stored in the luggage compartment of the bus.
  • Inside the bus, storage space is limited to the under-seat space in front of you and the shallow space above your head.
  • You are responsible for additional pieces at all times.
  • Porterage is not included and not available at most hotels on this tour.
  • Always pack fewer clothes than you think you need.
  • Include a closable canvas bag inside your suitcase, in case you need extra luggage for items you have purchased.

PACKING, CLOTHING & THINGS TO TAKE


Clothes

  • Footwear:
    • Comfortable walking shoes are a must! Please break them in before you come to Iceland.
    • Include a more formal pair of shoes for dinners at the hotel. High heels are NOT recommended for women.
    • You may want to bring water shoes for the geothermal pool visits, but they are not necessary.
  • Outerwear:
    • Rain- and windproof jacket/coat and pants
    • Warm hat/bonnet
    • Gloves
    • Scarf
  • Traveling clothes:
    • Comfortable, layered clothing. The bus and all interiors will be quite warm, but it will probably be cold outside. Pick outer layers which are easy to take off and put on.
    • Skiwear is not recommended. It is too bulky and too warm when you are on the bus or inside.
  • Other clothes:
    • Swimwear
    • Some nicer clothes for the evenings

Other items

  • Travel packages of tissues
  • Sunglasses (yes, you may need them)
  • Lip balm
  • Sleeping mask (if you need)
  • Earplugs
  • Moistened towelettes
  • Washcloth (if you use one)
  • Notebook. We find that writing a journal deepens your experience and allows you to review your journey later, refreshing your memory.
  • Pen
  • Highlighter
  • Traveling alarm clock (if your phone is not equipped to wake you)
  • Your address book, if you plan to write postcards
  • You may need a Northern Europe adaptor (220 volts – type “C” or “F”). More information here www.power-plugs-sockets.com/iceland
  • Prescription medicines in original container
  • Your camera, if you plan to use one, along with extra film and batteries for it, in a protective case for x-ray machines
  • Your mobile phone – check with your provider whether your subscription covers Iceland. If not, you can still use it as an alarm clock and a camera.
  • Mobile phone charger
  • Note: Some of our attendees are sensitive to chemically based perfumes of any kind being worn. We are asking if possible that no perfume be applied during the duration of this trip. Essential oils are much more preferable. Thank you for your understanding. It will greatly enhance the comfort of those that are sensitive.

You do not need to bring:

  • Umbrellas – they simply turn inside out in the Icelandic rain. Bring waterproof outerwear.
  • Hair dryers – the hotels will supply these
  • Lots of cash. You can use your credit/debit card for almost everything and you can withdraw money with them.
  • Valuables, including sentimental ones. Leave them at home.

Check with your airline about luggage weight ,and remember to leave some room for goodies you may want to take home.

Climate
Iceland has a widely diverse climate – be prepared. The month of March is characterized by gradually increasing temperatures but don’t expect warmth! As for the actual temperatures, you can expect anything from -5°C – 10°C (23°F-50°F)

VACCINATIONS

None are required for entry into Iceland.

PRESCRIPTION MEDICINES

  • Be sure to pack enough of your prescription medications to last through the tour. Pack your medicine in the original bottle and bring some in your carry-on bag.
  • Bring an extra week’s supply, your doctor’s phone number, and a copy of the generic names for each.
  • Have your doctor write an Icelandic-equivalent prescription for life-dependent medications. Not all prescriptions are interchangeable. Your doctor will be able to advise you.
  • If you are allergic to any medicines, please keep a list of these with your passport.
  • In Iceland you may need a prescription for medicine that is sold over the counter in other countries.
  • You should pack some aspirin, antacids, and similar items you use at home that you feel you might need on the tour.
  • If you suffer from motion sickness, bring along any medication you use to prevent this on the bus and plane.

TIPS TO REDUCE JET LAG

  • Get ample rest before your flight departure, and drink plenty of water and fluids.
  • Go to bed and get up at normal times for the new time zone. Your body will adjust quicker if you do not stay up all night or sleep during the day.

TIPS FOR THE FLIGHT

  • Wear comfortable clothing on the flight. Dress casually; wear loose-fitting clothes.
  • Bring a jacket and inflatable neck pillow for long overseas flight.
  • Drink plenty of fluids while traveling. Avoid coffee and alcohol.
  • Stand up and stretch several times during long flights. Stretch and contract your calf muscles with frequent foot exercises.

VOLTAGE

The standard voltage is 220 V and the standard frequency is 50 Hz. Power type F: also known as “Schuko”. This socket also works with plug C and plug E. You will need plug adapters in order to use U.S. appliances. We recommend getting a universal adapter.

More information here www.power-plugs-sockets.com/iceland

PREPAID PHONE/SIM CARDSCELL PHONES & SMARTPHONES

COMPUTERS, LAPTOPS, iPADS

  • You can bring your own laptop or iPad, or use the public computer in the lobbies of most hotels in Iceland.
  • To use your own devices, it is best to buy a small adapter plug (230 volts, for Iceland) to put on the end of your electrical cord, so it will fit into the sockets in Iceland. This will save your battery life – either in the hotel or elsewhere – and keep you online. Purchase the adapter plug for about $5 at a travel store or on-line – it’s easier to buy them beforehand.
  • There is usually a fee of about $$$ per day for WIFI access in hotel rooms. Some hotels allow you to use your laptop in their lobby or designated areas for wireless connection – either complimentary or for a small fee.

BUSES & RESTROOMS

  • The deluxe touring motor coaches are air-conditioned, and will accommodate approximately 50 passengers each.
  • Be on time and be prepared to rotate seats on the bus.
  • Once your tour starts, you will receive a free, re-usable water bottle which you can fill at all our rest stops. The water in Iceland is pristine, wholesome and free! You do not need to buy bottled water.
  • There are no restrooms on the buses. However, restrooms are available in most sites that we will be visiting, and we will have stops when traveling.

DAY TOUR DEPARTURE & RETURN

Usually, we will depart the hotel after breakfast between 8:00-9:00AM. Your tour guide will announce the sightseeing schedule and a wake-up call for each day’s itinerary.

LOST ITEMS

  • Double check your belongings before leaving the plane, hotels and buses. We cannot assume responsibility for lost items.
  • Put your name and a contact number on your belongings. You can include our company information too.
  • Please check your hotel safe for any valuables before your leave the room.

WEATHER IN ICELAND

Iceland has a widely diverse climate – be prepared. The month of March is characterized by gradually increasing temperatures but don’t expect warmth! As for the actual temperatures, you can expect anything from -5°C – 10°C (23°F-50°F)

TIME IN ICELAND

Iceland observes Greenwich Mean Time all year. There are no Daylight Saving Time clock changes.

For the period of the tour in March, 2020, Iceland is 4 hours ahead of US Eastern time, 7 hours ahead of the West Coast and 10 hours ahead of Hawaii. Current time in Iceland

SECURITY CHECK (UPON DEPARTING ICELAND)

Passengers must arrive at the airport 3 hours before departure time.
Passengers will check in their luggage and receive a boarding pass and seat number. All passengers will have to pass through security with their carry-on luggage.

  • Have all travel documents readily available at check-in, placed in your carry-on or purse, NOT in your luggage.
  • Be prepared to submit yourself to a body check by metal detector or by physical means if necessary.
  • Be prepared to open all luggage for inspection at check-in. All packages, including gifts, may be opened at this time.
  • Do not lock your CARRY-ON bag in any way, because they may check the carry-on in front of the passenger.
  • Do not accept anything presented to you unless you have inspected the contents.

TOUR DATES, DELAYS AND ROUTE CHANGES

The schedule is established as much as 1 year before the tour, so it is possible that route changes, delays or postponements may become necessary as the tour date approaches. Events beyond our control, such as unexpected weather conditions, political turmoil, and similar causes may require changes to the itinerary. We and our providers reserve the right to cancel the tour prior to departure, in which case any payment you have made to us will be refunded what you have paid minus 10%. You waive the right to any further claims for compensation or damages, for any loss, consequential damage, expenses, or loss of time or inconvenience which may result from such cancellation.
h3(#important-note). IMPORTANT NOTE

The services described herein, and in the itinerary, are organized by us and/or our providers. All arrangements made on behalf of you are made on the condition that we and our providers shall not be held responsible for any injury, death, accident, delay, loss or damages which may be caused in all or in part, by the acts or omissions of others. The information contained in this page is correct to the best of our knowledge, but we accept no liability for any inaccuracies herein.

We reserve the right to alter any itinerary or service at any time without penalty. Any additional expense or cancellation costs shall be borne solely by you. We reserve the right to withdraw or refuse any service to any customer in our sole discretion. Your payment of your deposit is your acknowledgment of, and agreement to, the terms herein.

CONSUMER DISCLOSURE NOTICE

We and our agents act only in capacity as agents for our customers in all matters connected with lodging accommodations, tours and transportation by any means. You hold us free of responsibility or liability for any damages related to the tour, regardless of cause. We and our agents will not be responsible or liable for any damages, expenses or inconveniences caused by late departures, changes of schedule, strikes or work slowdowns, hostile acts, or any other events. We will not be responsible or liable for any loss or damage to baggage or any of your personal property. We and our affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death, accident, delay, loss, damage, terrorist acts, natural catastrophe, irregularity or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participant caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence by any person acting for or on behalf of us.

RELEASE OF LIABILITY AND ASSUMPTION OF RISK

You understand and agree that during the course of the trip certain risks and dangers may occur, including but not limited to the hazards of traveling in Iceland. You agree to assume all risks associated with the journey and agree that no liability will attach to us or our outfitters, employees or agents, or to any member of the tour group in respect of death, personal injury, illness or delay, or for any loss of or damage to your property during the course of the trip, regardless of cause. You accept all risk of any walking, hikes, cable rides, motorcar, bus and boat trips. We reserve the right to withdraw a service or any part of it, to make alterations in the itineraries as we deem necessary or desirable. We reserve the right to decline, to accept, or to retain any person as a member of any party at any time. “Catch-up fees” are the responsibility of you in the event of missed transportation at any leg of the trip. You understand that neither traveler’s insurance nor medical insurance is provided by us, and it is your responsibility to obtain such insurance if it is desired.

SPECIAL NOTE

We place great emphasis on harmony amongst the tour-goers and all other persons involved in the tour. We reserve the right to remove any disruptive attendee from the tour, without reimbursement of any fees. If an attendee chooses to leave the tour for any reason, there will be no reimbursement of any fees.

AUDIO & VIDEO

Audio & Video recording of the lectures and channelling is NOT permitted.

USEFUL PHRASES

Though many Icelanders speak English, knowing just a few words and phrases of Icelandic can help you enjoy your experience in Iceland even more.

English Phrase Pronunciation in Icelandic
Hello / Goodbye Hæ [hi]
Good morning Góðan daginn [gouth-en dai-enn] th as in the word the
Good night Góða nótt [gouth-eh noh-oot]
Thank you Takk [tahk]
You’re welcome / Excuse me? Gerðu svo vel [gehrth-e svo vehl] Afsakið [af-sakh-eth]
What is this? Hvað er þetta? [Kvath er thettah] last th as in the word think
I want this Ég vil þetta [Yegh vil thettah]
I want to … Mig langar til að… [Might laong-er til ath]
How much is this? Hvað kostar þetta? [Kvath kost-er thettah]
I want to go … Ég vil fara… [Yegh vil farah]